Our objective was to determine whether Boston University (the University) claimed subaward costs under a Harvard University grant from the National Institutes of Health in accordance with the terms and conditions of the subaward and applicable Federal regulations. From August 1, 2003, through July 31, 2005, the University claimed $11,234 in unallowable salary cost transfers and related fringe benefits and indirect costs that did not comply with Federal regulations and the terms of the subaward. In addition, the University did not submit its final invoice to the prime grantee within the specified time frame.
We recommended that the University: (1) comply with Federal and University requirements to ensure that cost transfers are properly authorized and documented, (2) establish controls to ensure that final invoices are submitted promptly, and (3) work with the prime grantor to resolve the $11,234 received from NIH for inappropriate cost transfers. In its response to our draft report, the University agreed with our procedural recommendations. However, the University maintained that all costs that it claimed under the subaward were reasonable, allocable, and allowable.